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Welcome to the Online Thesis Deposit.

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In this video,

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I will explain how the flowchart
of the thesis process works.

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This is the graphic representation
of the process.

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As you can see,

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different parties are involved
in this process, such as:

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supervisor, tutor, coordinator
and doctoral school.

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And the thesis may be
in very different statuses.

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All statuses have an abbreviation
for easier identification.

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You can also see how long each party
has to validate.

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The doctoral student has two months,

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the supervisor seven days,

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the tutor three days, the
coordinator twenty,

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then, in case of returns,
the doctoral student has ten days,

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and everyone else, three days.

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It is important to keep in mind that
an application in SI status,

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has no administrative effects.

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It is until you present it
and it changes to DI status,

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when it will acquire these
administrative effects.

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Therefore, the first status in which
a deposit applicaction may be,

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is the SI status.

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This status means that the student
has started an application,

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but has not yet submitted it.

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At this point, three things may happen
with the application:

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First, the doctoral student decides to
withdraw the application,

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and, therefore, it goes to the
Withdrawn Application Status.

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Second,

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The doctoral student starts the
application, but does not complete it,

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therefore, in two months,
it becomes an expired application.

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And third,

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the doctoral student submits
the application and goes to DI status,

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status from which it will have
the administrative effects.

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If there is more than one supervisor,

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the application will remain in DI status,

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until all of them have validated it.

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Validation from both, supervisors and
the tutor, may be positive or negative.

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Even if negative,

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the application will go on until
it gets to the coordinator,

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who is the only one able
to activate the returns system.

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Once all the supervisors have
validated the thesis,

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it will go to TU status or having
a pending validation by the tutor.

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Do not forget the tutor can also make
a negative or positive evaluation.

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Then it will be pending to be
validated by the coordinator.

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At this point, if the coordinator
decides that everything is correct,

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he will make a final validation
and will transfer it to ED status,

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and will be pending for validation
by the doctoral school.

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In the same way, if the doctoral school
approves the application as correct,

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it will trasnfer it to OK status,

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and the corresponding diffusion
will be made,

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according to the calendar approved
by the permanent board.

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The validation by the coordinator
will not always be positive,

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that is why there is the option of
returning the application,

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if any of the items has not been
evaluated positively.

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As you can see,

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the coordinator is the only one able
to activate the returns system,

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and will do so, if he finds that
any item in the application,

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needs a correction.

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Returns can be made to the tutor,

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to the supervisor or to the
doctoral student.

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For example,

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in the event that the coordinator
indicates that

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one of the supervisors must
make a correction,

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he will place it in DR status.

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Then that supervisor must validate,
if he considers it so,

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those items that the coordinator
has indicated.

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This is how he will validate it
again,

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and the thesis will follow
the flow of the chart.

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It will now go to TR status
and then to the CR status.

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It will always follow this
linear order.

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As you can see, these statuses
differ from the normal process,

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since they are returning statuses.

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In the event that the academic
committee of the PhD programme

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considers that the application
cannot be submitted,

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it will transfer it to DC status,
or not authorized by the coordinator.

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This with the possibility of making
an appeal by the doctoral student.

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In case that the coordinator returns
the thesis to the doctoral student,

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three things may happen:

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First,

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he or she voluntarily
waives the application

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and it becomes a waived application.

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Second, the student corrects the
items indicated by the coordinator,

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and will, therefore, continue
the process.

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And third, the student does not
takes any action within 10 days.

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With this, the application goes to
Withdrawn Application Status,

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with the possibility of making
an appeal by the student.

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At this point, it is important
to inform that each status change,

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generates an email for the different
parties involved in the process.

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That is: tutor, supervisor,

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coordinator, department
and doctoral school.

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Moreover, it is important to check
your junk or spam mail,

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in case any mail has reached you there.

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Thank you for your attention,
and see you soon.